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Unlike other time management experts, Allen does not start his emphasis on setting priorities. Instead he advocates creating lists of tasks that are specific to a context, for example, having a list of telephone calls to make or errands to do downtown. He also suggests that any new task which can be completed in less than two minutes should be done immediately. The psychology of GTD is based on making it easy to store, track and retrieve all the information related to the things you need to get done. Allen suggests that many of the mental blocks we encounter in regard to doing certain activities are caused by insufficient ‘front-end’ planning (i.e. for any project we need to clarify what is to be achieved and what specific actions are needed to achieve it). It is most practical, according to Allen, to do this thinking in advance, generating a series of actions which we can later undertake without any further planning. Allen also contends that our mental ‘reminder system’ is rather inefficient and seldom reminds us of what we need to do at the time and place that we can do it. Consequently, the ‘next actions’ stored by context in the ‘trusted system’ act as an external support which ensures that we are presented with the right reminders at the right time. There are many associated personal management tips and tricks detailed in Getting Things Done which can be useful for implementing the workflow described by Allen. A capsule description of GTD from Allen’s book Ready for Anything: â€œGet everything out of your head. Make decisions about actions required on stuff when it shows up â€” not when it blows up. Organize reminders of your projects and the next actions on them in appropriate categories. Keep your system current, complete, and reviewed sufficiently to trust your intuitive choices about what you’re doing (and not doing) at any time.â€

Jan 12